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Tuesday, May 01, 2012

HOW TO USE MICROSOFT OFFICE WORD

EXPLORING THE MICROSOFT OFFICE WORD 




May 01, 2012
[mae rita hus tutorials]

[P.S. MS Word Window below image]

To create your office file, (write your resume, create a database, create slides for your pictures to view at a later date); you need to know first, the elements of an Office window, (MS Word, for an example). Also if you are about to save your document, [the first time], you need to name that file, MS Word will attach a file extension to the file-name, while you are about to save it [Examples are .doc for Word, xls for excel, .ppt for PowerPoint, and .mdb for Access.], which identifies the program you used to create that document. So there’s no need to modify that. 

My apologies if it doesn't apply to you, but you can use the free-online MS Office suite, (needs to have a Microsoft account for this option); (If you know that MS Office Suite program is installed on your computer, this option applies to you). Therefore, To begin creating a file on MS Word document, click on computer's Start Menu button, Point to All Programs >MS Office Suite >then click on Word. And or the computer you're using, might already have the MS Word shortcut icon on it's very own desktop. Hold your mouse and Point the arrow on the MS Word Icon, Right clicking it to open the pop-up window dialogue box -it gives the option to open the program, etc, so click on open and or double clicking to open it. 

Once you get to familiarize yourself with any Office Program, it will be easier for you to use any of them, (i.e. Word, Powerpoint, Excel, Access, Outlook). 

Each office program has its own function, for example, MS Word, creates a cover letter, resume  and or which I usually do is to use MS Word to create my web posts, In it, I could insert date, pictures and so on. While Excel acts like as a spreadsheet, which I integrate with my Word drafts also. 

Excel - lets me create a table to organize; for example-my English-Tagalog posts, and also I use Excel to display, organize, and analyze numerical data for my Income tax Return. 

While Powerpoint, it create slides in such an organized way for my web's graphics to view a bunch of them at a later date; and it's easier for me to retain the best ones; using slides from Powerpoint.

MS Access, I only use it to display my data from my Excel files. And the other Office program which is included with the MS Office Suite, is Outlook, which is an E-mail application that I also use.





MRH  [Tutorials]


Word Window Elements: 

Office Button =  gives you the option to open an existing file, open a new tab: meaning a blank word-window, for you to start on,  etc.

Menu bar = a collection of menus for commands, (e.g. Home, Insert, Page Layout, References, Mailings, Review, Developer). 

Command Bar = a collection of commands to execute, (e.g. click on Save icon -to save file/document). 

Sizing buttons = contains the close/exit, minimize and or maximize buttons.

Clipboard = it shows your tasks on what you're currently creating, an example is some words you have had cut or copied from any other office program or from the web, (as it shows mine). 

Formatting Options = collections of shortcut icons to use when formatting a file, (Example: editing the font-regular to bold and or adjusting the text color, and so on). 

Horizontal ruler = to adjust the indentation of the paragraphs horizontally.

Vertical ruler = adjusts the paragraphs vertically. 

Scroll-arrows = navigates through the window-file up/down while viewing and or editing/composing the file/document. 

Paragraph mark = It displays (the non-printing characters-show/hide button), it shows you for example how many lines (e.g. 1 or 2 lines),  you created after one paragraph to the next paragraph. 

View Options = opens your document in different views (e.g. Normal, Reading, Outline, Web, and Print- if you will print it so you can preview the printed result).

Zoom settings = it allows you to adjust the text-size of the document, (100% to 150%, etc.). 

Status Bar = displays the number of the document's page you're currently working on, (i.e. number 2 or 3, etc.).

By the way, All files and or documents that are being created are just temporarily saved in the computer’s temporary memory. So to prevent from losing your work; just in case of a power failure, always save your office files to your computer's hard drive, (c:drive), and or a removable disk as frequently, as possible.  A removable USB drive is an example of an external hard drive to store your project.


 MS Office Suite


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